We confirm active coverage, behavioral health benefits, copays, deductibles, session limits, and prior-authorization requirements — including carve-out plans that many front desks miss.
Certified coders assign the correct codes for every encounter — from 90791 intakes and the 90832/90834/90837 set to E/M add-ons, telehealth modifiers (95, 93), and place-of-service codes.
Every billable service is entered accurately and quickly — correct units, correct time, correct fee schedule — within 24–48 hours / insert your actual turnaround
Claims are scrubbed against payer-specific edits, then submitted electronically on CMS-1500 or UB-04 forms as the setting requires. Rejections are corrected and resubmitted same day / insert your actual turnaround.
Every ERA and EOB is posted to the right patient, session, and payer, with contractual adjustments applied correctly. We flag underpayments instead of writing them off silently.
A denial isn't a write-off; it's a solvable problem with a cause. We trace each one to its root, file corrected claims or appeals, and feed the lesson back into your front-end process.
We work your aging buckets on a fixed schedule, get payers on the phone, resolve stalled claims, and recover balances other billers have given up on.
Money conversations are sensitive in mental health care. We send clear statements, offer convenient payment options, and handle billing questions with the same respect your clinicians show in session.
A denial isn't a write-off; it's a solvable problem with a cause. We trace each one to its root, file corrected claims or appeals, and feed the lesson back into your front-end process.
We're not a general billing mill that "also does" mental health. Psychiatry, therapy, PHP/IOP, and residential billing are our entire focus.
Our coding team holds insert credentials, e.g. AAPC CPC/CPB and works exclusively in behavioral health code sets.
With experience across 28+ billing and EHR platforms, we adapt to your workflow — no migration, no disruption.
BAA signed before any data moves, role-based access, and minimum-necessary handling of PHI on every account.
You see what was billed, what was paid, what was denied, and what we did about it — every month.
Our coding team holds insert credentials, e.g. AAPC CPC/CPB and works exclusively in behavioral health code sets.
With experience across 28+ billing and EHR platforms, we adapt to your workflow — no migration, no disruption.
BAA signed before any data moves, role-based access, and minimum-necessary handling of PHI on every account.
You see what was billed, what was paid, what was denied, and what we did about it — every month.
We're not a general billing mill that "also does" mental health. Psychiatry, therapy, PHP/IOP, and residential billing are our entire focus.
Mon–Fri 8am–8pm, weekends 9am–6pm. Call +1 (734) 619-8238 or email info@mentalhealthbilling.us.
Average A/R days for behavioral health practices using dedicated revenue cycle management.
Industry Benchmark • MGMA / HBMATypical first-pass clean claim rate achieved through accurate coding and claim scrubbing.
Industry Benchmark • HBMABehavioral health claims denied on first submission due to eligibility, authorization or coding issues.
Industry Benchmark • AMA / CAQHOur behavioral health billing specialists help reduce denials, accelerate reimbursements, improve clean claim rates, and provide complete transparency into your revenue cycle. Schedule a free consultation and see how your practice compares.
* Industry benchmark figures shown above are for reference only and are not presented as this company's performance. Actual practice results vary based on documentation quality, payer mix, and operational workflows.
Most practices pay a percentage of monthly collections / insert your pricing model , so our fee scales with what we actually collect for you. Request a free billing review and we'll quote your exact rate based on volume and specialty.
We've worked across 28+ platforms, including insert your top systems, e.g. SimplePractice, TherapyNotes, Tebra, AdvancedMD. If you use something else, ask — odds are we've billed in it.
Yes. We apply the correct telehealth modifiers and place-of-service codes per payer, and we track payer-specific telehealth policies as they change — one of the most common denial sources in mental health today.
Yes. A/R cleanup projects are a core service. We audit your aging report, prioritize recoverable balances before timely-filing deadlines pass, and work them systematically.
Both. We support solo therapists and psychiatrists as well as multi-provider clinics, PHP/IOP programs, and residential facilities nationwide.
We operate under a signed BAA, follow HIPAA privacy and security rules, restrict account access to assigned team members, and apply minimum-necessary standards to all PHI.